DATA PRIVACY STATEMENT

We place great value on the protection of your personal data when processing these throughout the entire application process. We also strive to make you feel protected when visiting our Internet pages.

We, virtual7 GmbH, are the legal entity responsible for data protection. German data protection regulations apply. In the following, we offer you a description of what information is recorded during your application process and how we use this information.

1. Personal data

Personal data are particulars about personal or material relationships of a natural person or an identifiable natural person. These include name, address, telephone number, and date of birth.

2. Collection and processing of personal data

If you provide us with your personal data over the course of the application process, we assign them one of the following data categories for collection, processing, and/or use:

  • Personal data (first and family name, date of birth, address, degrees)
  • Communication data (telephone no.., mobile phone no., fax no., e-mail address)
  • Register data (from third-parties, e.g. information offices or public registers)
  • Data on the assessment and evaluation of the application procedure
  • Data on education (school, vocational training, civilian/military service, study, doctorate)
  • Data on the previous professional career, educational certificates, and employment references
  • Particulars on other qualifications (e.g. language skills, PC skills, volunteering activities)
  • Application photo
  • Particulars on salary expectation
  • Application history

3. Use and transmission of personal data

The personal data transferred by you are exclusively used to process your application for the vacancy. Only persons involved in your application process gain knowledge of your personal data. All employees involved with the data processing are sworn to observe confidentiality on your data. We do not pass on your personal data to third parties, apart from those cases explicitly consented to by you or if data transferring is prescribed by regulatory provisions and/or directions by authorities or courts.

4. Order data processing

A separate agreement exists on the processing of personal data between our company and

  • softgarden e-recruiting GmbH, Tauentzienstraße 14, D-10789 Berlin, Germany.

softgarden e-recruiting collects, processes, and uses data on the application process as commissioned by us in the context of order data processing pursuant to § 11 BDSG [Federal Data Protection Act] in accordance with the legal provisions. However, this does not constitute the transferring of personal data to third parties as this is defined in a data protection privacy context. The legal data protection responsibilities of virtual7 GmbH towards you remain unaffected.

5. Storage and deletion of data

Your data are deleted automatically within six months after your concrete application process is concluded – except for when legal provisions oppose such deletion, as extended storage is required for reasons of evidence. Data may also be stored for a longer period if you explicitly consent to it. No notice shall be given on the deletion of the data.

6. Talent pool

If you decide to be included in our talent pool, the entire company has access to your personal data when filling vacant positions. You can be added to the talent pool by accepting the invitation of a recruiter.

7. Use of cookies

We generally do not use any cookies on our websites. So-called session cookies are only used in exceptional cases, when storing data on your computer that are necessary for the technical regulation of your session. These data have no relation to your person and are deleted when closing the browser at the latest. We point this out to allow you to configure your browser such that it rejects cookies or provides you with a warning notice when cookies are transmitted.

8. Security

We have taken all technical and organisational measures necessary to protect your personal data from loss and misuse. Your data are stored in a secure operating environment, which cannot be accessed by the public. In some cases, your personal data are encrypted using so-called Transport Layer Security (TLS) when transferred. This means that an accredited encryption procedure encrypts the communication between your computer and our servers.

9. Right to information and revocation

You have the right to request information on the data stored by us on you at any time, as well as information on their origin, recipients, or categories of recipients who received these data, and the purpose of the data storage.

You can revoke your consent to the use of your data for the aforementioned purposes at any time, effective in future.

Please direct all requests for information or revocation of data processing via e-mail to hr@virtual7.de.